VACANCY NOTICE IUE/4/2015
coupled with a notice for an
OPEN COMPETITION ON THE BASIS OF QUALIFICATIONS AND TESTS

1. THE ORGANISATION

The European University Institute (EUI) is an academic institution set up in 1972 by the then Member States of the European Union charged with research and postgraduate training in Law, Economics, History and Civilisation and Political and Social Sciences with special reference to Europe. The Institute is not an EU Institution or body, but an intergovernmental organisation, funded directly by signatory states, partly by the European Commission and to some extent through external funding. The EUI provides a multinational work environment in an intellectually stimulating atmosphere.

2. DESCRIPTION OF  RESPONSIBILITIES

Nature of duties:

The successful candidate, under the supervision of the Director of the Library, will be responsible for cataloguing functions for print and e-resources. In collaboration with the library team, he/she will develop and maintain cataloguing guidelines.

The main tasks will include the following:

• Cataloguing of print and e-resources, according to internationally established standards and practices (e.g. AACR, RDA, MARC, Dublin Core…)
• Classification and indexing following the EUI Library’s practices (e.g. DDC and LC subject headings)
• Developing and maintaining the library catalogue using the integrated library system (currently Millennium) and different cataloguing sources and platforms  (including OCLC)
• Determining and maintaining, in collaboration with the library team, appropriate guidelines in applying cataloguing/metadata rules and standards
• Keeping  up-to-date with international trends in professional cataloguing  and metadata rules and standards, and library science in general
• Training in cataloguing and assisting or leading technical and other special projects, as assigned
• Participating in specific library teams and working groups
• Performing other related duties as required

3. ELIGIBILITY CRITERIA

On the closing date for online applications, candidates must fulfil all the following general and specific conditions:

3.1 General conditions

• Being a national of a Member State of the European Union;
• Enjoying full rights as a citizen attested by a recent extract from judicial records and/or certificate of good conduct proving no previous conviction for a criminal or administrative offence that could call into question his/her suitability for performing the duties of the post;
• Having fulfilled any obligations imposed by the laws on military service;
• Being physically fit to perform the duties.

  3.2 Specific conditions

3.2.1 Education (Qualifications)

• A level of post-secondary education attested by a diploma, or
• a level of secondary education attested by a diploma giving access to higher education, and appropriate professional experience of at least three years. This professional experience will be considered part of the educational qualification, and will not be taken into account in the required numbers of professional experience under 3.2.2.

  3.2.2 Professional experience

On the closing date for applications, and in addition to the qualifications required above,   candidates must have at least 3 years of professional experience gained after obtaining the diploma required under 3.2.1.

3.3 Knowledge of Languages

• Main language: have a thorough knowledge of one official language of the European Union

and

• Second language: a satisfactory knowledge of another official language of the European Union.

4. SELECTION CRITERIA

Essential:

• Diploma in Library and/or Information Sciences;
• Proven work experience in cataloguing, using cataloguing tools in an integrated library environment;
• Knowledge of cataloguing rules (e.g.  AACR , RDA), indexing systems (e.g. DDC, LC Subject heading), and MARC and metadata standards  (e.g. Dublin Core);
• Proven experience working in a team environment and strong interpersonal skills;
• Excellent oral and written English.

Advantageous:

• Knowledge of additional EU languages;
• Work experience in academic and research libraries;
• Experience in electronic resources management.

5. APPLICATION PROCEDURE & SCREENING PROCESS

Applications must be submitted electronically using the IUE/4/2015 online application formavailable at http://www.eui.eu/About/JobOpportunities/AdministrativePosts.aspx

at the latest by 23/03/2015 at 24.00 (please see also the specific guidelines under section 19 “Important information” of the application form).

Only complete applications will be accepted and considered. Applications received by e-mail, fax or post will not be considered.

A large number of applications may be received, therefore in order to avoid any technical constraints, we advise you to submit your application well ahead of the deadline.

The Selection Board will screen the documents of applicants with reference to the above-mentioned eligibility criteria as well as to the essential and advantageous selection criteria and will on the basis of these findings establish a shortlist.

Only shortlisted candidates will be invited for the written and oral tests and for the interview.

Candidates will be disqualified if they:

• do not complete the registration by the deadline
• do not send a complete application
• do not meet all the eligibility criteria on the closing date for online applications
• do not provide all the required supporting documents at any stage of the procedure where these are requested.

If at any stage of the procedure, it is found that any of the information given in the application is false or not evidenced by the appropriate supporting documents, the candidate will be disqualified from the competition.

Contact:  applyjob<στο>eui.eu

6. SELECTION PROCESS

A limited number of candidates (no more than 7), as shortlisted by the Selection Board, will be invited for:

6.1 Written and Oral tests comprising:

• a written test in English, aimed at assessing the candidate’s skills and knowledge relevant to the post;  
• an English language test 

 6.2 Interview

The interview will be conducted mainly in English (knowledge of other EU languages may also be tested). Mother tongue English speakers will be expected to demonstrate their knowledge of a second EU language.

The purpose of the interview will be to  

• test the candidate’s capacity to take on the responsibilities required by the post  (max. 25 points)
• test the communication skills required to work in an international academic institution (max.15 points)
• assess the personality and motivation of the applicants (max.10 points)

Assessment on the basis of qualifications and marking of tests:

Marking: 0 to 20 for the assessment on the basis of qualifications;
Marking: 0 to 20 for the written test;
Marking: 0 to 10 for the language test;
Marking: 0 to 50 for the interview by the Selection Board

The names of the selected candidate and, if applicable, of candidates included in the reserve list will be published on the EUI Web site:

http://www.eui.eu/About/JobOpportunities/AdministrativePosts.aspx

A successful candidate may explicitly request that his/her name not be published. Any such request must reach the EUI before the candidate is notified of the outcome of his/her application, and in any case no later than seven calendar days after the date of the tests and interview.

  Important Information for Candidates:

7. CONDITIONS OF EMPLOYMENT

Type of contract:

The successful candidate will be appointed by the Appointing Authority as a temporary agent at gradeAST3, pursuant to Title II of the Conditions of Employment of Other Servants, for an initial period of three years, with the possibility of renewal for a period of up to two years. On expiry of the renewed contract, the temporary agent may be appointed as permanent staff member.

The successful candidate will be asked to serve a probationary period of nine months.

The place of employment is Florence, where the EUI is located.

Remuneration:

The net monthly salary after taxes is approx. Euro 2,800. In addition to the salary, staff members may be entitled to various allowances, in particular a household allowance, expatriation allowance (16% of basic salary and household allowance), dependent child allowance and education allowance. The EUI has its own social security and pension scheme. Under certain circumstances, in particular where the selected candidate is obliged to change his/her place of residence in order to take up employment, the EUI may also reimburse various expenses incurred on recruitment, notably removal expenses.

8. EQUAL OPPORTUNITIES

The European University Institute is an equal opportunity employer in accordance with Article 1d of its Staff Regulations. It accepts applications without discrimination on any grounds such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.  

9. DATA PROTECTION

The purpose of processing of the data you submit is to manage your application in view of a possible pre-selection and recruitment by the EUI. The information candidates provide in their application form is collected for the purpose of the selection procedure.

The EUI will ensure that candidates’ personal data are processed as required by its Data Protection Policy (President’s Decision No. 40 of 27 August 2013 regarding Data Protection at the EUI). This applies in particular to the confidentiality and security of such data.

10. COMPLAINTS AND APPEALS

If at any stage of the selection procedure, the candidate considers that his/her interests have been prejudiced by a particular decision, he/she can take the following action:

• Request for review

In assessing candidates' merits, the selection board observes the principle of equal treatment as well as the provisions governing the Competition procedure and the Board’s proceedings.

If a candidate nevertheless believes that one of these principles has not been applied in his/her case, he/she has the right, within ten calendar days from when the e-mail informing him/her of the decision is sent, to send a letter by e-mail stating his/her case to the e-mail address:  applyjob<στο>eui.eu. 

The candidate shall quote in the subject line of his e-mail:

• The reference number for this competition
• The candidate/ application number
• “Request for review”
• What stage of the selection the candidate’s complaint concerns

If a request for review comes within the selection board’s remit, the secretariat of the selection board, will forward the request for review to the Chair of the Selection Board and a reply will be sent as soon as possible from the Administration and Personnel Service following the indications received from the Selection Board.

More information on the request for review available under Section 4 of the Guidelines to Competitions for posts at the EUI available at:

http://www.eui.eu/Documents/ServicesAdmin/PersonnelService/Administrative/2013/PD53-2013EUIGuidelinesRecruitment.pdf

• Appeal Procedures

If, at any stage of the competition, the candidate considers that the Administration and Personnel Service or the Selection Board have acted unfairly or have failed to comply with:

‐ the rules governing the competition procedure, or

‐ the provisions of the competition notice,

and that his or her interests have been prejudiced as a result, the candidate can take the following actions:

1. Submit a Formal Complaint to the Principal under Article 1(2) of the Common Provisions for the Teaching and Administrative Staff at the following address:

The Principal
European University Institute
Badia Fiesolana
Via dei Roccettini 9
I-50014 San Domenico di Fiesole 

The complaint should clearly quote:

• “complaint under Article 1(2) of Common Provisions for the Teaching Staff and Administrative Staff”
• the candidate/application number
• the reference of the selection procedure,
• the stage of the selection procedure to which it refers.

2. Submit a judicial appeal before the Organ of First Instance addressed to:

Secretary of the Organ of First Instance and of the Appeals Board

c/o Internal Audit Service
European University Institute
Badia Fiesolana
Via dei Roccettini 9
I‐50014 San Domenico di Fiesole
eui.appeals<στο>eui.eu
Tel. 0554685652/0554685431

More information on the complaint procedure and on further means of appeal under the EUI’s judicial review framework available at:

http://www.eui.eu/ServicesAndAdmin/PersonnelService/RulesRegulations/ComplaintsAppeals.aspx   

http://www.eui.eu/Documents/ServicesAdmin/PersonnelService/Administrative/2013/PD53-2013EUIGuidelinesRecruitment.pdf