Closing date: Sunday, 25 January 2015

Posting Title: SUPPLY OFFICER (FUEL MANAGEMENT), P4

Job Code Title: SUPPLY OFFICER

Department/ Office: Department of Field Support

Duty Station: NEW YORK

Posting Period: 23 January 2015-24 March 2015

Job Opening number: 15-LOG-DFS-39902-R-NEW YORK (R)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

This position is funded for a finite period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

Applicants from troop- and police-contributing countries who are found most suitable and recommended for selection will be given due consideration for positions in a peacekeeping operation or Headquarters support account funded positions in the Department of Peacekeeping Operations and the Department of Field Support, taking into account their contribution to United Nations peacekeeping, in accordance with General Assembly resolutions 66/265 and 67/287.

Organizational Setting and Reporting

This position is located in the Supply Section of the Strategic Support Service in the Logistics Support Division of the Department of Field Support. The incumbent performs as the Head of Fuel Unit under the supervision of the Chief of Supply Section.

Responsibilities

Within the delegated authority, the Head of Fuel Unit will be responsible for the following duties.

• This job is primarily involved with contract establishment, implementation, and management, furnishing all types of supplies, equipment, material, property, and certain services to the Peacekeeping Missions and receiving and inspecting supplies upon arrival at the missions.
• An incumbent at this level typically:
• Provides effective and timely planning, oversight, management and coordination of fuel supply support operations.
• Integrates and monitors the implementation of fuel supply support plans at all field missions.
• Liaises between field missions and Headquarters staff on field fuel supply matters and coordinates day-to-day support of supply operations.
• Plans and coordinates fuel supply support to new, sustaining, expanding, contracting and liquidating peacekeeping operations and other field missions.
• Manages a Headquarters or field fuel supply operation.
• Negotiates with Member States for the provision of military goods and services.
• Coordinates reviews of all missions' budget proposal for fuel supply including responses and clarifications to queries from Advisory Committee on Administrative and Budgetary Questions (ACABQ)/Fifth Committee of the General Assembly (GA), Internal and/or External Board of Auditors (BOA) and Member States.
• Undertakes detailed research and develops formal submissions/recommendations to senior management with respect to issues involving fuel supply.
• Develops response to contractual and legal issues pertaining to claims management.
• Identifies and implements improved claims management processes and systems including electronic systems that directly affect all peacekeeping missions.
• Manages review of market research and best practices in contract development, identifies areas for improvement, trains staff and adapts such practices to United Nation's requirements.
• Develops, reviews, evaluates and upgrades policy and procedures for use by headquarters and field supply staff.
• Supervises staff assigned to Fuel Unit.
• May perform other related work as required.

Competencies

Professionalism: Knowledge of the field of Fuel supply including developing fuel contracts, plans, policies, procedures and programmes; knowledge of United Nations financial rules and regulations; ability to provide technical and procedural advice on a broad range of logistics-related issues; ability to develop, maintain and supervise management control systems for materials, services and claims; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master's degree or equivalent) in logistics, supply chain management, business administration, public administration, engineering (chemical, petrochemical, mechanical engineering etc.), or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven (7) years of progressively responsible experience in supply services, administration, logistics, engineering, project management or related area is required. A minimum of three (3) years of progressively responsible experience in fuel supply operations and management in the oil industry, military or government petroleum operations, or international organisation, is required. Two years of supervisory experience is desirable. Experience in Petroleum, Oil and Lubricants (POL) specifications, applications, standards, storage and supply chain is desired. Experience in procurement, administration or management of large scale goods or services contracts is desirable. Experience in developing and implementing quality assurance processes is desirable. Experience in managing support services of international peacekeeping or military logistics operations Petroleum, Oil and Lubricants (POL) multinational corporate experience is desirable.

Languages

English and French are the working languages for the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another United Nations official language is an advantage.

Assessment Method

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.

Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on 'The Application Process' and the Instructional Manual for the Applicants, which can be accessed by clicking on 'Manuals' on the upper right side of the browser on Inspira.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

Apply here: https://inspira.un.org/psc/UNCAREERS/EMPLOYEE/HRMS/c/UN_CUSTOMIZATIONS.UN_JOB_DETAIL.GBL?Page=UN_JOB_DETAIL&Action=A&JobOpeningId=39902&