Closing date: Friday, 13 March 2015

Posting Title: Supply Officer, P4

Job Code Title: SUPPLY OFFICER

Department/ Office: Department of Field Support

Duty Station: NEW YORK

Posting Period: 12 January 2015-13 March 2015

Job Opening number: 15-LOG-DFS-39292-R-NEW YORK (R)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Org. Setting and Reporting

The position is located in the Supply Section of the Strategic Support Service (SSS) within the Logistics Support Division (LSD) of the Department of Field Support (DFS) in New York. The incumbent performs as Supply Officer under the supervision of the Chief of Supply Section.

Responsibilities

Within delegated authority, the Supply Officer will be responsible for the following duties.

This job is primarily involved with contract management, furnishing all types of supplies, equipment, material, property, and certain services to the Peacekeeping Missions and receiving and inspecting supplies upon arrival at the missions. An incumbent at this level typically:

• Provides effective and timely planning, oversight, management and coordination of supply support operations.
• Supports global supply staffing processes.
• Integrates and monitors the implementation of supply support plans at all field missions.
• Liaises between field missions and Headquarters staff on field supply matters and coordinates day-to-day support of supply operations.
• Plans and coordinates supply support to new, sustaining, expanding, contracting and liquidating peacekeeping operations and other field missions.
• Coordinates reviews of all missions' budgets and consolidates responses from Rations, Fuel and General Supply Units.
• Manages a Headquarters or field supply operation. Negotiates with Member States for the provision of military goods and services.
• Coordinate responses and clarifications to queries from Advisory Committee on Administrative and Budgetary Questions (ACABQ)/Fifth Committee of the General Assembly (GA), Internal and/or External Board of Auditors (BOA) and Member States.
• Undertakes detailed research and develops formal submissions/recommendations to senior management with respect to issues involving supply matters.
• Develops response to contractual and legal issues pertaining to claims management.
• Identifies and implements improved claims management processes and systems that directly affect all peacekeeping missions.
• Manages review of market research and best practices in contract development, identifies areas for improvement, trains staff and adapts such practices to United Nation's (UN) requirements.
• Contributes to development and implementation of electronic Fuel and Rations Management Systems.
• Develops reviews, evaluates and upgrades policy and procedures for use by headquarters and field supply staff.
• Organizes Supply conferences and coordinates Section's travel and training activities.
• Supervises assigned staff. Performs other duties and projects as assigned by the Section Chief.

Competencies

Professionalism – Knowledge in the field of supply support, including food rations, fuel and general supply; and, familiarity with HR processes. Knowledge in developing supply contracts, plans, policies, procedures and programmes. Knowledge of United Nations financial rules and regulations. Ability to provide technical and procedural advice on a broad range of logistics-related issues. Ability to develop, maintain and supervise management control systems for materials, services and claims. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master's degree or equivalent) in logistics, supply chain management, business administration, public administration, or a related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven (7) years of progressively responsible experience in supply operations, administration, logistics, project management or related area is required. Experience in supply chain management, procurement, or management of large scale goods or services contracts is desirable. Experience in developing and implementing quality assurance processes is desirable. Experience in managing support services of international peacekeeping or military logistics operations or multinational corporate is desirable.

Languages

English and French are the working languages fo the United Nations Secretariat. For the post advertised, fluency in English is required.Knowledge of French is desirable.Knowledge of another United Nations official language is an advantage.

Assessment Method

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

United Nations Considerations

Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.

Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on 'The Application Process' and the Instructional Manual for the Applicants, which can be accessed by clicking on 'Manuals' on the upper right side of the browser on Inspira.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.