Remuneration: Corresponding annual salary 92,537 Swiss Frs. (CHF)

Salary and allowances are generally tax-free.

In addition, the Global Fund operates a tax equalisation policy.

Benefits: The Global Fund offers a comprehensive package of benefits. Click here to see more details.

Vacancy Number: IRC1920

Closing Date: 06 May 2015

Contract Type: Temporary until 1st February 2016

Reporting to: Manager, Data and Systems Hub

Work Division or Department: Grant Management / Grant Management Support

Role Summary

The Associate Specialist Information Management supports quality grant management by leading the design and development of efficient automated tools and by providing timely and reliable information to support decision making across the Grant Management Division.

The evolving business model of the Global Fund means that new IT systems or applications need to be constantly developed and improved.

For Grant Management, the main programs are: 1) the design, development, maintenance and functional support of an online platform (on Salesforce) which will eventually replace all existing transactional systems used in Grant Management, facilitating the interaction of all stakeholders involved in the grant making and management project; 2) the re-design of the data model and migration of the corporate reporting tool to a new platform (OBIEE 11) on which dashboards and reports will need to be constantly built and improved; and 3) the development of new team sites and the migration of existing documents to the corporate document management tool on SharePoint 2013.

One of the key work streams currently established to tackle these programs covers the Global Fund's disbursement process (covering programmatic and financial progress updates, disbursement decisions, interaction with financial systems, etc.)

The Associate Specialist Information Management (Disbursements) will be the business lead in the design, development, roll-out and support of IT systems in in the disbursement work stream.

S/he will also be in charge of providing guidance and support for the dissemination of best practices for data collection, storage and usage in the disbursement process.

S/he will also be responsible for collecting, monitoring, reporting and analyzing disbursement related information.

Responsibilities

The Data and Systems Hub is tasked to implement the Salesforce online platform program, the re-design of the business intelligence system to OBIEE, and represent Grant Management in the corporate document management program on SharePoint 2013. In these two programs, they will act as the business counterpart of the IT department.

The main role (app 80% of the tasks) of the Associate Specialist Information Management (Disbursements) will be to act as a product owner for the disbursement work stream.

In this role, s/he will

• Define, manage and be accountable for the work stream deliverables;
• Interact with IT and technical vendor to deliver as planned and meet deadlines
• Prioritize and make decisions for their respective streams;
• Coordinate a working group composed of Subject Matter Experts, Key Users and IT staff;
• Oversee roll-out and training plan;
• Ensure business continuity through designing incremental changes to legacy IT applications;
• Maintain and enhance modules already developed;
• Organize functional support;
• Report to the overall business programme manager on regular basis.

In addition to this project management role, the Associate Specialist Information Management (Disbursements) will support, as requested a business intelligence function informing grant management decisions by providing quality and timely information, using automated queries and developing routine reports. S/he will also provide business analytics support by developing new insights and understanding of grant management using analytical techniques including modelling and data mining. In this, s/he will specifically focus on at least one of the following: grant performance (including 'stuck grants'); internal performance (individual or team KPIs); Grant Management Division budget and operational expenses; specific reports needed by technical partners; pharmaceutical procurement data; process analysis and improvement; performance and impact profile; data quality and governance; and other reports related to the grant portfolio.

Subject to change by the Executive Director at any time at his sole discretion.

Qualifications

Essential

• University degree in Social Sciences, Statistics, Economics, Information Technology, Public Policy, Public Health, or other relevant field.

Desirable

• Accreditation in a recognized project management methodology.

Experience

Essential

• Five years' experience acting as subject matter expert or leading projects with an IT focus in international organizations, finance services or comparable;
• Experience in leading working groups for result-oriented outcomes in an international, multi-cultural and multi-disciplinary environment;
• Experience in providing timely information and presentations to inform the strategic decisions of senior management;
• Hands-on experience of Global Fund grants, within the Secretariat, as a Recipient, a Local Fund Agent or a partner organization.

Desirable

• At least two years of experience with the collection, reporting and analysis of quantitative data;
• Experience in defining requirements, testing and/or providing support with IT applications.

Competencies

Languages

• An excellent knowledge of English and preferably a good working knowledge of French or one of the following: Arabic, Chinese, Russian, and Spanish.
• Knowledge of other languages would be an asset.

Technical Competencies

• Strong project management skills
• Strong expertise in Excel with ability to handle complex data from varied sources
• Strong working knowledge of IT and data collection systems
• Ability to negotiate and consult at an advanced level, including with senior management, IT leaders and technical vendors

Core Competencies

• Personal Effectiveness
• Working with Others
• Core Expertise
• People Leadership
• Global Fund Mind-set

About the Global Fund

The Global Fund is a 21st-century organization designed to accelerate the end of AIDS, tuberculosis and malaria as epidemics.

Founded in 2002, the Global Fund is a partnership between governments, civil society, the private sector and people affected by the diseases. The Global Fund raises and invests nearly US$4 billion a year to support programs run by local experts in countries and communities most in need.

We operate with three core principles: partnership, country ownership and performance-based funding. All partners need to take part in decision-making. People actually implementing grants know the best way to fight disease in their country, and come up with the most effective solutions. Funding should be provided where it can achieve the best results. By challenging barriers and embracing innovative approaches, we strive for maximum impact.

Working together, we have saved millions of lives and provided prevention, treatment and care services to hundreds of millions of people, helping to revitalize entire communities, strengthen local health systems and improve economies.

Global Fund staff, all based in Geneva, Switzerland, come from all professional backgrounds and from more than 100 different countries, united in their dedication to the defeat of these epidemics.

Mandatory cover letter

Please ensure your application is supported by a one-page cover letter. In your letter please explain clearly the skills, experiences and characteristics that make you especially suited to the advertised role.

Application Information: http://www.theglobalfund.org/en/employment/vacancies/2015-04-22_Associate_Specialist_Information_Management_Disbursements_Grade_Level_C/