Posting Title: Chief, Logistics Sub-unit, P3

Job Code Title: LOGISTICS OFFICER

Department/ Office: United Nations Office at Geneva

Duty Station: GENEVA

Posting Period: 17 April 2015-17 May 2015

Job Opening number: 15-LOG-UNOG-40348-R-GENEVA (X)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

Organizational Setting and Reporting

This post is located in the Division of Administration, Central Support Services, Purchase and Transportation Section, Travel and Logistics Unit.

Responsibilities

Under the general supervision of the Chief of the Travel and Logistics Unit, the incumbent will assume the following responsibilities

Plan and organize the work of the Sub-Unit in the provision of logistics-related services.

Prepare and manage the budget of the Sub-Unit, supervise staff, perform periodic staff appraisals and recruit staff as required.

Supervise all receipt and delivery-related activities, including:

• The Mail Operations of the United Nations Office at Geneva which handles over a million items per year and includes the receipt and delivery of all mail, parcels, low-value procured goods and diplomatic pouches for the Palais des Nations, Palais Wilson and other Geneva-based locations;
• The collection and distribution of internal and external mail in all Services in the Palais des Nations and its annexes as well as to 15 international organizations in Geneva;
• The coordination of mail operations with other international organizations and specialized entities located in Geneva;
• The identification of client institutions' needs, negotiating the corresponding levels of service and quality standards, and responding to delays, loss and complaints;
• The management of contracts concluded with public and private postal and express mail companies and forwarders for diplomatic pouch shipments (US$ 11 million).

Supervise warehouse management-related activities, including:

• The receipt and distribution of all procured goods for the Palais des Nations, Palais Wilson and other Geneva-based locations;
• The identification, bar coding and registration of procured goods as property;
• The appropriate warehousing, tracking and replenishment of supplies and equipment;
• The requisition processing and distribution of supplies and equipment to UNOG clients and other Geneva locations;
• The preparation of goods for shipment, such as emergency operations.

Supervise all shipments-related activities, including:

• The dispatch of official and professional mail to non-UN destinations by postal and express mail as well as regular and special pouch for UNOG clients;
• The export and import of conference equipment and other official goods to and from other countries;
• The logistics relating to the shipment of personal effects, including providing estimated costs at client request;
• Customs clearance activities as required;
• The review of reports, decisions, comments or complaints received from staff members or outside service organizations regarding shipping arrangements and taking appropriate corrective action.

Supervise all activities related to the drivers, including:

• The transport of Geneva-based heads of offices and visiting VIPs (including the Secretary-General delegation, the Deputy Secretary-General and Parliamentarians for Global Action (PGA));
• The management and maintenance of the UNOG vehicle fleet.
• Coordinate with senior management of 18 international organizations in Geneva on all common services-related issues regarding logistics-related issues.
• Assist the Chief, Logistics and Travel and the Chief, Purchase and Transportation Section, by providing advice on all transportation, mail operations and stores-related issues.

Competencies

PROFESSIONALISM

• Knowledge of logistics operations, policies, practices and regulations on management of supplies, purchasing and logistics and ability to apply them in an organizational environment;
• ability to maintain accurate records and prepare reports on a wide variety of data;
• shows pride in work and in achievements;
• demonstrates professional competence and mastery of subject matter;
• is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• is motivated by professional rather than personal concerns;
• shows persistence when faced with difficult problems or challenges;
• remains calm in stressful situations.

COMMUNICATION

• Speaks and writes clearly and effectively, including the ability to communicate effectively with diverse audiences on procurement-related matters and prepare a variety of written documents, contracts, reports, etc. in a clear, concise style;
• listens to others, correctly interprets messages from others and responds appropriately;
• asks questions to clarify, and exhibits interest in having two-way communication;
• tailors language, tone, style and format to match audience;
• demonstrates openness in sharing information and keeping people informed.

TEAMWORK

• Works collaboratively with colleagues to achieve organizational goals;
• solicits input by genuinely valuing others' ideas and expertise;
• is willing to learn from others;
• places team agenda before personal agenda;
• supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
• shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

MANAGING PERFORMANCE

• Delegates the appropriate responsibility, accountability and decision-making authority;
• makes sure that roles, responsibilities and reporting lines are clear to each staff member;
• accurately judges the amount of time and resources needed to accomplish a task and matches task to skills;
• monitors progress against milestones and deadlines;
• regularly discusses performance and provides feedback and coaching to staff;
• encourages risk-taking and supports creativity and initiative;
• actively supports the development and career aspirations of staff; appraises performance fairly.

Education

• Advanced university degree (Master's or equivalent) in business, public administration, engineering, law/political sciences or other relevant field.
• A first-level degree with two additional years of qualifying experience in logistics or transport may be accepted in lieu of the advanced university degree.

Work Experience

• A minimum of five years of progressively responsible experience in public administration, logistics, mail operations, land or air transport, or related area is required.
• Experience in enterprise resource planning systems is desirable.
• Experience in an international organization would be an asset.

Languages

• English and French are the working languages of the United Nations.
• For this post, fluency in spoken and written English and French is required.
• Knowledge of another official UN language is an asset.

Assessment Method

Evaluation of qualified candidates may include an assessment exercise which will be followed by a competency-based interview.

United Nations Considerations

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on 'The Application Process' and the Instructional Manual for the Applicants, which can be accessed by clicking on 'Manuals' hyper-link on the upper right side of inspira account-holder homepage.

Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.

Application Information: https://inspira.un.org/psc/UNCAREERS/EMPLOYEE/HRMS/c/UN_CUSTOMIZATIONS.UN_JOB_DETAIL.GBL?Page=UN_JOB_DETAIL&Action=A&JobOpeningId=40348&